General Library Policies
Patrons are expected to be mindful of noise and conversations so as not to disturb the study environment of the library. Cell phone usage is not permitted in the library. Make sure cell phones are on silent and accept phone calls outside of the library.
Food is not permitted in the library.
Covered beverages are acceptable.
The library encompasses three levels. The library does not have elevator access to the upper or lower levels. Please contact the Circulation Desk for accommodations.
All services will end fifteen minutes prior to closing, including copying/printing and check out services.
Visitor parking is available in the lot off Bishop Place. Visitor parking passes are available at the Circulation Desk for patrons conducting theological research.
Borrowing Privileges and Policies
A Sage library card must be presented at the Circulation desk to borrow library materials. Library cards may be obtained by NBTS faculty, staff, and students. In addition, privileges are extended to the following patrons upon presenting a valid identification:
- Faculty, students and staff of Rutgers University
- Faculty, students and staff of schools in the South Eastern Pennsylvania Theological Library SEPTLA
- Faculty, students and staff of schools in the New York Area Theological Library Association NYATLA
- RCA clergy
- Local clergy
- Students and employees at other RCA institutions
- NBTS Alumni/ae
Visitor memberships are available for $30.00/6 months or $50.00/1 year. Please note membership does not include Interlibrary Loan privileges and access to certain materials may be restricted.
Sage Library reserves the right to limit access to some materials to NBTS faculty and students.
Cards are issued for the balance of the current academic year for students and faculty. All other patrons’ cards will be issued for six months from the date of application.
For more information contact the Circulation Desk at (732) 247-5243.
New Brunswick Theological Seminary- New York Campus
NBTS faculty, staff and students at St. John’s campus also have borrowing privileges at Sage Library. Please contact the Circulation Desk for special accommodations for materials.
Loan Periods and Borrowing Limits
Borrowing limits and loan periods will occur on the following schedule:
|Patron Type||Book Limit||Loan Period|
|NBTS Faculty||unlimited||Academic Year|
|NBTS Doctoral Students||50||8 weeks|
|NBTS Master’s and Certificate Students||30||3 weeks|
|NBTS Alumni/ae||15||3 weeks|
|NBTS Staff||30||3 weeks|
|SEPTLA & NYATLA Members||30||3 weeks|
|All other visiting members||15||3 weeks|
Periodicals, course reserves, rare books, reference books, and some other materials may not be checked out.
It is the responsibility of the borrower to ensure that materials are returned on time. Failure to return and/or renew materials will result in late fees (see below). A night drop box is located in the front of Sage Library facing Seminary Place.
Materials may be renewed up to two times. Late items may not be renewed over the phone. These items must be returned to the library first and checked out to the patron again. Renewed items will be checked out for an additional three week period unless the item has been recalled (see below).
After fourteen days, a patron can recall an item checked out to another patron. Books recalled for course reserves may be recalled at any time. Once the item is recalled, the patron will be notified of the new due date and the current borrower must return the item by the date indicated in the message. Failure to do so will result in late fees (see below). To recall an item contact the Sage Circulation Desk.
Fines and Fees
Patrons are responsible for returning materials by the date indicated. Overdue items will result in the following late fees:
|Books & other media||$.25/day|
Fines should be paid by cash or check upon return of the late/lost/damaged items.
Items that are overdue for 90 days will be considered lost. Lost items are charged at the replacement cost. No refund can be made if the lost item is later found and returned.
Items that are damaged beyond repair upon return will be charged a replacement cost for the item.
Reserve materials are available at the Circulation Desk for a three hour loan period. All items must be checked out with a current library card and returned to the Circulation Desk. Materials may only be used inside the library. Items checked out within three hours of the library’s closing must be returned before closing. A maximum of three reserve items may be checked out to a borrower at one time.
Students should be aware of which reserve materials are needed by accessing their Sakai accounts or syllabi. Library staff do not have course syllabi available.
Visiting Other Libraries
Faculty, staff and students of NBTS are allowed some borrowing privileges at Rutgers Libraries. Please contact the Sage Circulation Desk for more information (732) 247-5243.
Faculty, staff and students of NBTS may borrow materials from other SEPTLA member libraries for a period of six months. Please see the Sage Circulation Desk for a Direct Borrowing Certification Document before visiting member libraries. For a list of SEPTLA member institutions see https://septla.org/member-libraries
Faculty, librarians, and students of NBTS may borrow materials from other NYATLA member colleges. Contact the visiting library prior to your visit for approval. For a list of NYATLA member institutions see http://fordham.libguides.com/NYATLA.
Computers and More
There are 10 public access computers on the main floor of the library. Access is limited to NBTS students. Please see the Circulation Desk for a logon passcode.
Wireless access is available for NBTS students. Access the network by using the NBTS_Student network. Then enter the password by using the NBTS student ID number preceded by a 0. Guest logons may be available for those conducting theological research. Please see the Circulation Desk for a logon passcode.
Two scanners are available for use attached to both copy machines. Scanners are available free of charge.
Printing and Copying
All prints and copies are $.10 a page. Keep track of the number of copies you are making and pay for your prints at the Circulation Desk. Refunds cannot be accommodated for items printed in error. Double check your work before sending to the printer. Cash or check are accepted for prints.
Interlibrary Loan (ILL)
ILL can support your research for materials outside of the library collection. This service is only available for NBTS faculty, staff, and students. ILL borrowing is limited to four items at a time per patron. ILL requests are not guaranteed to be fulfilled by the lending institution and turnaround time varies. In order to place a request, call or stop by the Circulation Desk for an ILL request form.
Materials that generally may not be requested:
- Basic reference material
- Course reserve material
- Rare or valuable material
- Bulky or fragile items
- Newly released material
- High demand material
- Hard to replace material
The library has two study rooms available – The Dutch Colonial Studies Room and The Howard G. Hageman Room. NBTS faculty, staff and students have priority for usage of the study rooms. Please see the Circulation Desk for reservations.
General Donation Guidelines
Gardner A. Sage Library welcomes donations of books and other library materials. Donations allow us to acquire titles we could not otherwise purchase. Space in the Library is limited, therefore, we can only add to the collection titles that meet the criteria of our collection needs. Generally speaking, this means books that support the current and evolving curriculum and the basic research needs of faculty and students.
Terms of Acceptance
- All donated material must be in reasonably good physical condition without dirty, moldy, burnt, water damaged, missing pages, damaged bindings or excessive writing or markings.
- Donated material with conditions or stipulations will not be accepted.
- Appraisal of donated material is the responsibility of the donor; the Library does not assign value to donated material.
- Accepted donations become the property of Sage Library who may keep or dispose of materials at its discretion. Librarians will determine whether items received as donations should be integrated into the collection or not. Unwanted material may be given to another library, offered to students, sold, or discarded.
- Books selected for the collection will be entered into the Library’s existing processing queue and processed according to established priorities. The Library will not make promises or guarantees as to processing times when accepting donations.
Acknowledgment of Donations
- Donors will receive a letter of thanks acknowledging their donation.
- For all donations, please fill out the Donation Form. You will be contacted once the collection is evaluated. The Library cannot accept donations before evaluating the donation form.
- Please note that the Library requires that donors pay the cost of delivery or shipping and handling of all items given to the Library.